The following information will help you book your Times Journeys #4 cruise effectively and efficiently. Please read all the information carefully before completing the reservation form. At approximately six weeks prior to sailing you will receive your instructions on how to obtain your tickets. Only passengers booked through Insight Cruises will be able to participate in the Times Journeys #4 Program.
HOW TO BOOK:
Select Plan I, II, III, IV, or V
Cabin prices vary by the category and type of accommodation you select. You can choose Interior cabins (without a window), Oceanview cabins (with a window, porthole, or verandah), and Suites. All cabins have a private bathroom with shower (outside cabins also have bathtubs), color TV, telephone, and two beds which can convert to a queen-size bed. Most cabins can accommodate a third and/or fourth person. A limited number of cabins for the Physically Challenged (PC) are available upon request. You have five (5) options when choosing how to sail with us:
(I) TWO PERSONS SHARING THE SAME CABIN: Double occupancy means that two passengers will be sharing the same cabin. All cabins have two beds that may convert to a queen-size bed.
(II) TRIPLE AND QUAD OCCUPANCY: If three or four family members or friends wish to share the same cabin, they may do so.
(III) SHARE FARES: This plan is for passengers who are coming on Times Journeys by themselves and wish to share a cabin with another passenger in our group. The prices are the same as the per person double occupancy rates. Be sure to select the option on the online booking form that asks, "Do you want to share a room with another Insight Cruiser? (This is called our Share program.)" NOTE: Share cabin assignments are generally made at time of ticket issuance, only — and shared cabin assignments are subject to change. If you can be matched, you will be matched with members of the same gender, and we factor in age and geography where possible. Shares are guaranteed if you book outside of 120 days prior to sailing and are participating in our Program. Guaranteed Shares are only available in interior cabins. While smoking is not permitted in staterooms, guests are allowed to smoke on stateroom verandahs. However, Share Passengers who smoke may not smoke on their verandah unless their roommate specifically consents. Because of the limited number of accessible cabins, shares are not available for physically-challenged passengers.
(IV) SINGLE OCCUPANCY: If you would like to be the sole occupant of a cabin, there is a single-occupancy upcharge of 60% for cabins without a balcony or a 100% upcharge for all cabins with verandahs (i.e., balconies).
(V) PHYSICALLY CHALLENGED (PC): The ship has a very limited number of specially equipped cabins for the Physically Challenged. Please let us know your specific needs. PC Guaranteed Shares are not available.
CRUISE PRICING INFORMATION: The following are are in addition to the per person cruise rates listed below:
The cruise pricing is subject to change. I.e., if at the time of booking the cruise line notifies us that the price of cruise fare has increased, you will notified of the new pricing before your reservation is booked.
In order for you to be a confirmed attendee we must have a fully completed Booking Form along with your 25% per-person deposit. A link to the Booking Form can be found at the bottom of this page. (Alternatively, you may call us to complete this Form.)
FULL PAYMENT is due on November 1, 2013 ("Final Payment Date") (or, if you book after November 1, at the time of booking). Passengers are not confirmed on the manifest and cruise tickets are not issued until your account is paid in full. The Conference Fee payment is due 30 days after initial booking.
All cruise prices are subject to change until your booking is confirmed. We will notify you of any price change, and await your acceptance, before your reservation is considered “booked” and confirmed. Either party may cancel the booking within 14 days of the initial 25% deposit, with no penalty, for any reason — so long as this cancellation is prior to the Final Payment Date. We’ll send you an email confirmation (if you provide us with your email address) and an itemized invoice (“DEPOSIT AND FINAL PAYMENT CONFIRMATION”) via mail/post within three (3) business days of your deposit. You must return a signed copy of your DEPOSIT AND FINAL PAYMENT CONFIRMATION form within 30 days of booking or your cruise reservation is subject to cancellation. If you do not return this form by the Final Payment Date, your cruise reservation will automatically be cancelled and cancellation penalties will be assessed. We will send you reminders by email and by phone before your reservation is cancelled. Passengers typically receive cabin assignments upon booking but these cabin assignments are subject to change.
PAYMENT INFORMATION: Payments may be made by check, money order or major credit card (Visa, Master Card, Discover, Diners Club, or American Express). Checks are to be made payable to Int’l Technology Conferences, in U.S. dollars only, and drawn on a U.S. bank. There is a $25 charge for returned checks.
PRE-CRUISE HOTEL STAYS: Sightsee Santiago from our home base, the Plaza El Bosque Park & Suites (or comparable). All taxes, breakfast, city tour, and a private transfer from the Santiago airport to the hotel (we must be notified of your air schedule at least 21 days prior to sailing) are included in the prices below. NOTE: The Santiago city tour is included with your hotel package if you arrive on February 17 as the city tour starts early on the 18th.
|
ONE NIGHT |
ADD’L NIGHTS |
ROOM RATE (up to 2 people) |
$399 |
$299 |
The prices above are PER ROOM (maximimum of two people per room). The transfer from our hotel to the pier is $99 per person ($249 per person if you are not booking your hotel with us as this transfer includes a city tour and lunch). This transfer is not included in the hotel pricing above. (This hotel-to-pier transfer, as well as your 2 hotel nights for the 17th and the 18th, are included in the package price for Machu Picchu.) For Machu Picchu trip details, click here.
POST-CRUISE HOTEL STAYS: Sightsee Buenos Aires from the fabulous Sheraton Libertador. All taxes and a transfer from the pier to the hotel and then from the hotel to airport are included in the prices below. NOTE: This hotel is provided by Holland America. Insight Cruises passes along Holland America’s pricing (shown below) plus adds a $50 per person service fee.
|
SINGLE |
DOUBLE |
THIRD |
ONE NIGHT |
$319 |
$179 pp |
$139 |
TWO NIGHTS |
$568 |
$308 pp |
$228 |
THREE NIGHTS |
$817 |
$437 pp |
$317 |
PRE-CRUISE COCKTAIL PARTY: $79. Shift mental gears and start your road trip by joining us at the Times Journeys #4 Pre-cruise Cocktail Party! Take this opportunity to meet your fellow Times Journeys passengers. The reception will be held in our hotel the night before departure (February 18). Premium beer, local wines, and light hors d’oeuvres will be served.
IDENTIFICATION REQUIREMENTS: A Passport (valid through September 8, 2014) is required. All passengers must have valid passports and any required visas when boarding the vessel. All travel documents such as passports, visas, proof of citizenship, etc., that are required for embarkation, disembarkation at the ports of call, and re-entry into the United States are the responsibility of the passenger. Non-U.S. citizens are asked to check with government agencies, embassies or consulates to determine documentary requirements. Please see the Exit/Entry links (after you have selected the destination country) for the U.S. State Department’s information on Exit/Entry Requirements for U.S. Citizens for countries on our itinerary. You can also find a wealth of information and contact data here. You WILL be denied boarding without proper proof of citizenship and without all necessary visas.
Along with many thousands of American travelers, we rely on VisaCentral for our visas (we are not affiliated with VisaCentral, we are simply happy customers).
Times Journeys #4 PROGRAM FEE CANCELLATIONS and REFUNDS: The Times Journeys #4 $1,575 Program fee is subject to the following cancellation fees: $95 if canceling six months or more before the date your trip begins (TDYTB); $195 if canceling between six months and 90 days before TDYTB; and no refund if canceling 90 days or sooner before TDYTB. All conference cancellation fees however can be applied to any Insight Cruise Conference Fee.
INSIGHT CRUISES’ PRE- and/or POST-CRUISE TRIPS/EXCURSIONS CANCELLATIONS and REFUNDS: The cancellation penalties for pre- and/or post-cruise trips vary and are specified on the webpage that includes the travel details about the excursion. If the penalties are not specified these excursions are subject to the same cancellation penalties as the cruise, specified below.
CRUISE and/or HOTEL CANCELLATIONS, REFUNDS, INSURANCE and CHANGES: Any cancellation or any change of status (or request for a change in status) which relates to your booking must be transmitted, AS SOON AS POSSIBLE, to Insight Cruises in writing. If you have purchased insurance, and there is an unnecessary delay in notifying us of your change in status, your "cancellation date" will be affected and will likely adversely affect your insurance reimbursement.
From the 14th day after booking, a Cancellation Processing Fee of $150 per person will be assessed (but will be applied towards any future Insight Cruise). Name changes are generally not permitted by the cruiselines. Additional per-person cruise cancellation fees are based on date of receipt of notice to cancel (via in writing or email):
NOTES:
When you book an Insight Cruise event, we include trip insurance brochures in with your Confirmation and Deposit. Please carefully consider buying this or other travel insurance.
We’ve never had a guest cancel because they won the lottery or had a brilliant stroke of fortune. More often than you would expect, we have had guests cancel because of pre-event illnesses, sports injuries, broken bones, death in the family, unexpected surgery, emergency surgery, stolen passports, and general family uproar. Life does throw curves. Spare yourself financial disappointment if your trip must be cancelled or is interrupted.
Trip Cancellation and Interruption Insurance can also protect against cancellation penalties. When you book an Insight Cruise, we include one or more trip insurance brochures in with your invoice, based on your age.
Overall, we offer three options; all three of them will reimburse you 100% for covered reasons — assuming you have insured the full cost of your trip:
• Travel Guard Gold is best for those over the age of 65 with limited health insurance and want a comprehensive insurance plan.
• For those 65 and younger, M.H. Ross’s Advantage Asset product is the most cost-effective “trip cancellation and interruption” coverage available and we heartily recommend it.
• For those over the age of 65, we highly recommend CSA’s Sail Safe Cruise Program.
NOTE: The products mentioned above are only available to U.S. and Canadian citizens. For those living outside North America we do recommend buying insurance from any local travel agency. Travel Guard and M.H. Ross waive pre-existing conditions if you purchase the insurance within 10 days of booking. Therefore, you will get maximum coverage and benefits if you book their insurance the day you book. Trip Cancellation Insurance payments are not refundable (but sometimes are transferrable). Cancel-for-any-reason coverage varies slightly, carrier to carrier, based on the level of penalty when you cancel. Typically, if you cancel at the last possible moment, with cancel-for-any-reason coverage you are only likely to get between 70% and 80% back.
Need help? Have questions?
Want to book voice-to-voice?
Please give us a call: 650-787-5665
|
CABIN TYPE |
CRUISE RATES ARE PER PERSON, |
|||
INTERIOR: |
$1,599 |
[ PHYSICALLY CHALLENGED (PC) AVAILABLE ] |
||
Category K |
$1,699 |
— | ||
Category J |
$1,749 |
[ GUARENTEED SHARE (GC) AVAILABLE ] |
||
Category I |
$1,799 |
[ PC AVAILABLE ] | ||
OCEANVIEW: |
|
— |
||
Category E |
$2,149 |
— | ||
Category DA |
$2,299 |
— | ||
Category D |
$2,399 |
[ GS & PC AVAILABLE ] | ||
DELUXE OCEANVIEW |
|
— |
||
Category B |
$3,499 |
— | ||
Category AA |
$3,649 |
— | ||
Category A |
$3,799 |
[ PC AVAILABLE ] | ||
|
$5,999 |
— |
|||
EARLY-BIRD DISCOUNT: Subtract $100 from your Conference Fee if you book by June 30, 2013.
3rd AND/OR 4th PERSON RATE: $199 if less than one (1) year old; $1,599 for everyone over (1) year old.
ALUMNI DISCOUNTS: A $25 discount is given for each previous Insight Cruise attended. Minimum discount is $50 per person for previous Insight Cruisers. Maximum discount is 10% of the cruise fare.
NOTE: CRUISE PRICES SUBJECT TO CHANGE: If, when you book, any of the prices on this page have changed you will be notified and have the option to cancel without penalty.
WHAT’S INCLUDED IN THE CRUISE PRICE: All your food (excluding optional meals in the private restaurants; there’s a small service fee for room service) including a 24-hour pizza bar; tea, coffee, a half-dozen juices, and milk; use of the gym; and, every evening, Celebrity provides top-flight Las Vegas-style entertainment in their large show lounge.
WHAT’S INCLUDED IN THE TIMES JOURNEYS #4 PROGRAM: Over 24 hours of seminars plus two cocktail parties. The Program fee is $1,575. Traveling companions who do not want to participate in our Times Journeys #4 Program can simply enjoy their cruise and need not pay this additional fee.
WHAT’S NOT INCLUDED: $399 for taxes and fees; gratuities are $150; your bar bill; soda; the spa; and any expenses of a personal nature are extra. (Taxes and fees are subject to minor change.) In addition to the fees above, the following Service Fees (which are non-refundable) will be assessed when the various services are rendered:
AIR TICKETS PURCHASED INDEPENDENTLY OF THE CRUISE: We urge you to check airline cancellation penalties before purchasing airline tickets since international departure times and flights can change. Insight Cruises accepts no liability for cancellation penalties related to domestic or international airline tickets purchased in conjunction with this cruise.
AIR ADD-ONS: Airfare from all major cities, worldwide, is available from us or the cruiseline. The cruiseline’s air is often the most expensive way to go but the advantage is that the cruiseline takes responsibility for getting you on the ship. For mid-winter cruises, when flights are occasionally cancelled, this is an added measure of comfort. If Insight Cruises arranges your air (through the cruiseline or with another supplier) we pass on our costs to you plus add a $75 per person service fee. Our non-cruiseline air supplier is CRC Travel; we do not charge a service fee if you book your air directly (with CRC or anyone else):
CRC Travel
Maureen Feeney
2105 North Southport Avenue
Chicago, IL 60614
773-525-3800 ext 25
maureen@crctravel.com
READ CAREFULLY:
RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER
Times Journeys #4 is managed by Insight Cruises, hired as an independent contractor. Insight Cruises acts only as an agent for the respective suppliers by making arrangements for transportation, accommodations, and other services. Neither The New York Times nor Insight Cruises shall be held liable for personal injury, death, property damage or accident, delay, or irregularity arising out of any act or omission of these suppliers. The New York Times and Insight Cruises reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of our participants.
The New York Times and Insight Cruises also reserve the right, without penalty, to decline to accept any person as a participant, or to require any participant to withdraw from the event at any time, when such action is determined by Insight Cruises staff to be in the best interests of the health, safety, or general welfare of the group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and/or accommodations be refunded, if applicable. The New York Times and Insight Cruises accept no liability for the purchase of non-refundable airline tickets to the cruise departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant.
Dates, schedules, and program details, although provided in good faith based on information available at the time of publication of the flyer(s) or the website, are subject to change and revision.
AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:
The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth (left), the schedule of activities for this event, as well as the terms and conditions of application and participation as set forth in the event brochure and/or these Web pages, and recognizes and accepts any risk associated with the event and the conditions, including the refund policy, set forth above. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, and damage to person or property due to the negligent acts or omissions of event staff or others. In consideration of, and as part payment for, the right to participate in the event, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release The New York Times and Insight Cruises and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this event, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of event staff or other related persons or entities. In addition, by registering for this event, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.
BY REGISTERING FOR THE TIMES JOURNEY CRUISE, THE PARTICIPANT AGREES TO THE RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER AND THE TERMS AND CONDITIONS HEREIN.
Insight Cruises (CST# 2065380-40)
264 S. Meridith Ave.
Pasadena, CA 91106
TEL: (650) 787-5665
Email: Concierge@InsightCruises.com
Copyright © 2013 The New York Times Company. All rights reserved. Times Journeys is produced by Insight Cruises.
