The following information will help you book your Bright Horizons cruise effectively and efficiently. Please read all the information carefully before completing the reservation form. At approximately six weeks prior to sailing you will receive your instructions on how to obtain your tickets. Only passengers booked through Insight Cruises will be able to participate in the Bright Horizons Program.
HOW TO BOOK:
Select Plan I, II, or III
Cabin prices vary by the category and type of accommodation you select. All cabins have a private bathroom with shower, flat-screen color TV, telephone, and two beds which can convert to a queen-size bed.
(I) TWO PERSONS SHARING THE SAME CABIN: Double occupancy means that two passengers will be sharing the same cabin. All cabins have two beds that may convert to a queen-size bed.
(II) SHARE FARES: This plan is for passengers who are coming on Bright Horizons by themselves and wish to share a cabin with another passenger in our group. The prices are the same as the per person double occupancy rates. Be sure to select the option on the online booking form that asks, "Do you want to share a room with another Insight Cruiser? (This is called our Share program.)" NOTE: Share cabin assignments are generally made at time of ticket issuance, only — and shared cabin assignments are subject to change. If you can be matched, you will be matched with members of the same gender, and we factor in age and geography where possible. Shares are guaranteed if you book outside of 150 days prior to sailing and are participating in our Program.
(III) SINGLE OCCUPANCY: If you would like to be the sole occupant of a cabin, there is a single-occupancy upcharge of 100%.
AIR ADD-ONS: Airfare from all major cities, worldwide, is available from us or the cruiseline. The cruiseline’s air is often the most expensive way to go but the advantage is that the cruiseline takes responsibility for getting you on the ship. For mid-winter cruises, when flights are occasionally cancelled, this is an added measure of comfort. If Insight Cruises arranges your air (through the cruiseline or with another supplier) we pass on our costs to you plus add a $75 per person service fee. Our non-cruiseline air supplier is CRC Travel; we do not charge a service fee if you book your air directly (with CRC or anyone else):
CRC Travel
Maureen Feeney
2105 North Southport Avenue
Chicago, IL 60614
773-525-3800 ext 25
maureen@crctravel.com
AIR TICKETS PURCHASED INDEPENDENTLY OF THE CRUISE: We urge you to check airline cancellation penalties before purchasing airline tickets since departure times and flights can change. Insight Cruises accepts no liability for cancellation penalties related to domestic or international airline tickets purchased independently in conjunction with this cruise.
CRUISE PRICING INFORMATION: Government taxes, cruiseline fees, an Insight Cruises service charge, and port charges (totalling $147) are in addition to the per person cruise rates listed below.
In order for you to be a confirmed attendee we must have a fully completed Booking Form along with your $750 per-person deposit. A link to the Booking Form can be found at the bottom of this page. (Alternatively, you may call us to complete this Form.)
ALUMNI DISCOUNTS: A $25 discount is given for each previous Insight Cruise attended. Minimum discount is $50 per person for previous Insight Cruisers. Maximum discount is 10% of the cruise fare.
NOTE: CRUISE PRICES SUBJECT TO CHANGE: If, when you book, any of the prices on this page have changed you will be notified and have the option to cancel without penalty.
All cruise prices are subject to change until your booking is confirmed. We will notify you of any price change, and await your acceptance, before your reservation is considered “booked” and confirmed. Either party may cancel the booking within 14 days of the initial $750 deposit, with no penalty, for any reason — so long as this cancellation is outside of the final payment deadline of August 1, 2013. We’ll send you an email confirmation (if you provide us with your email address) and an itemized invoice (“DEPOSIT AND FINAL PAYMENT CONFIRMATION”) via mail/post within three (3) business days of your deposit. You must return a signed copy of your DEPOSIT AND FINAL PAYMENT CONFIRMATION form within 30 days of booking or your cruise reservation is subject to cancellation. If you do not return this form by the FINAL PAYMENT date, your cruise reservation will automatically be cancelled and cancellation penalties will be assessed. We will send you reminders by email and by phone before your reservation is cancelled. Passengers typically receive cabin assignments upon booking but these cabin assignments are subject to change.
POST-CRUISE HOTEL IN BARCELONA: All pricing is per person and includes breakfast. The group transfer from Arles to Barcelona is additional and costs $175 per person. The pricing for this centrally-located, 4-star property is:
|
1 NIGHT |
ADD’L NIGHTS |
|
SINGLE OCCUPANCY |
$379 |
$379 |
|
SHARED DOUBLE |
$199 |
$199 |
PRE-CRUISE IN PARIS: Sightsee Paris from our homebase, the Pullman Paris Montparnasse (or similar). The following is included in your hotel pricing:
|
1 NIGHT |
2 NIGHTS |
3 NIGHTS |
|
SINGLE OCCUPANCY |
$489 |
$799 |
$999 |
|
SHARED DOUBLE |
$375 |
$589 |
$699 |
|
(All prices are PER PERSON. Cancellation/penalties: more than 180 days before the cruise, fully refundable; 180–121 days before the cruise, 10%; 120–90 days, 20%; 89–60 days, 35%; 59–30 days, 50%; 29–7 days, 80%; 6 days prior to departure, 100% penalty.) | ||||
OUR PRE-CRUISE TRIP TO CERN INCLUDES:
The price is $899 per person (based on double occupancy) for the three-night package. Deduct $100 per person for just two nights (and arrive Geneva on November 27 for two nights). This trip is limited to 50 people. Cancellation/penalties: more than 120 days before the cruise, fully refundable; 120–90 days, 20%; 89–30 days, 50%; thereafter, 100% penalty.)
INSIGHT CRUISES’ PRE- and/or POST-CRUISE TRIPS/EXCURSIONS CANCELLATIONS and REFUNDS: The cancellation penalties for pre- and/or post-cruise trips vary and are specified on the webpage that includes the travel details about the excursion. If the penalties are not specified these excursions are subject to the same cancellation penalties as the cruise, specified below.
CRUISE and/or HOTEL CANCELLATIONS, REFUNDS, INSURANCE and CHANGES: Any cancellation or any change of status (or request for a change in status) which relates to your booking must be transmitted, AS SOON AS POSSIBLE, to Insight Cruises in writing. If you have purchased insurance, and there is an unnecessary delay in notifying us of your change in status, your "cancellation date" will be affected and will likely adversely affect your insurance reimbursement.
From the 14th day after booking, a Cancellation Processing Fee of $150 per person will be assessed (but will be applied towards any future Insight Cruise). Name changes are generally not permitted by the cruiselines. Additional per-person cruise cancellation fees are based on date of receipt of notice to cancel (via in writing or email):
Guarantee Shares please NOTE: If you cancel after August 1, 2013 you forfeit your entire cruise fee.
When you book an Insight Cruise event, we include trip insurance brochures in with your Confirmation and Deposit. Please carefully consider buying this or other travel insurance.
We’ve never had a guest cancel because they won the lottery or had a brilliant stroke of fortune. More often than you would expect, we have had guests cancel because of pre-event illnesses, sports injuries, broken bones, death in the family, unexpected surgery, emergency surgery, stolen passports, and general family uproar. Life does throw curves. Spare yourself financial disappointment if your trip must be cancelled or is interrupted.
Trip Cancellation and Interruption Insurance can also protect against cancellation penalties. When you book an Insight Cruise, we include one or more trip insurance brochures in with your invoice, based on your age.
Overall, we offer three options; all three of them will reimburse you 100% for covered reasons — assuming you have insured the full cost of your trip:
• Travel Guard Gold is best for those over the age of 65 with limited health insurance and want a comprehensive insurance plan.
• For those 65 and younger, M.H. Ross’s Advantage Asset product is the most cost-effective “trip cancellation and interruption” coverage available and we heartily recommend it.
• For those over the age of 65, we highly recommend CSA’s Sail Safe Cruise Program.
NOTE: The products mentioned above are only available to U.S. and Canadian citizens. For those living outside North America we do recommend buying insurance from any local travel agency. Travel Guard and M.H. Ross waive pre-existing conditions if you purchase the insurance within 10 days of booking. Therefore, you will get maximum coverage and benefits if you book their insurance the day you book. Trip Cancellation Insurance payments are not refundable (but sometimes are transferrable). Cancel-for-any-reason coverage varies slightly, carrier to carrier, based on the level of penalty when you cancel. Typically, if you cancel at the last possible moment, with cancel-for-any-reason coverage you are only likely to get between 70% and 80% back.
|
CABIN TYPE |
CRUISE RATES ARE PER PERSON, |
|||
|
$2,799 |
[ GUARANTEED SHARE (GS) |
|||
|
$2,999 |
[ GUARANTEED SHARE (GS) |
|||
|
$3,378 |
— |
|||
|
$3,578 |
[ GUARANTEED SHARE (GS) |
|||
|
$3,688 |
— |
|||
|
$4,998 |
— |
|||
WHAT’S INCLUDED IN THE CRUISE PRICE: All shore excursions offered by the cruiseline including quiet vox headsets; gourmet cuisine, including breakfast buffet; lunch buffet, and extensive multi-course dinner menu (regional specialties using the finest ingredients, including locally procured fish); complimentary free-flowing wine, beer, soft drinks, and specialty coffees at lunch and dinner; coffee, tea, cappucciono, and espresso available during all meals; bottled water; use of onboard bicycles and helmets; use of the gym; free WiFi in the aft lounge.
WHAT’S INCLUDED IN THE BRIGHT HORIZONS PROGRAM: Approximately 25 hours of seminars plus two cocktail parties. The Program fee is $1,395. Traveling companions who do not want to participate in our Bright Horizons Program can simply enjoy their cruise and need not pay this additional fee. However, there must be at least one PROGRAM/CONFERENCE attendee per cabin.
Bright Horizons PROGRAM CANCELLATIONS and REFUNDS: The Bright Horizons Program fee is subject to the following cancellation fees: $95 if cancelling before July 1, 2013; $195 if cancelling from July 1, 2013 to July 31, 2011; $395 if cancelling between August 1 and August 31, 2013; no refunds offered if cancelling on or after September 1, 2013. All conference cancellation fees, however, can be applied to any future Insight Cruise Conference Fee.
WHAT’S NOT INCLUDED: $147 for government taxes, fees and an Insight Cruises booking fee; gratuities (the cruiseline recommends €15 EURO per person per day); your bar bill, soda, the spa, and any expenses of a personal nature are extra. (Taxes and fees are subject to minor change.) In addition to the fees above, the following Service Fees (which are non-refundable) will be assessed when the various services are rendered:
FULL PAYMENT is due on August 1, 2013 ("FINAL PAYMENT Deadline") (or, if you book after August 1, at the time of booking). Passengers are not confirmed on the manifest and cruise tickets are not issued until your account is paid in full. The Conference Fee payment is due 30 days after initial booking.
IDENTIFICATION REQUIREMENTS: A Passport (valid through June 15, 2014) is required. Non-U.S. citizens residing in the United States will need valid Alien Registration (green) cards as well. All others must have valid passports and any required visas when boarding the vessel. All travel documents such as passports, visas, proof of citizenship, etc., that are required for embarkation, disembarkation at the ports of call, and re-entry into the United States are the responsibility of the passenger. Non-U.S. citizens are asked to check with government agencies, embassies or consulates to determine documentary requirements.
PAYMENT INFORMATION: Payments may be made by check, money order or major credit card (Visa, Master Card, Discover, Diners Club, or American Express). Checks are to be made payable to Int’l Technology Conferences, in U.S. dollars only, and drawn on a U.S. bank. There is a $25 charge for returned checks.
Need help? Have questions?
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Please give us a call: 650-787-5665
READ CAREFULLY:
RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER
Bright Horizons is managed by Insight Cruises, hired as an independent contractor. Insight Cruises acts only as an agent for the respective suppliers by making arrangements for transportation, accommodations, and other services. Neither Scientific American nor Insight Cruises shall be held liable for personal injury, death, property damage or accident, delay, or irregularity arising out of any act or omission of these suppliers. Scientific American and Insight Cruises reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of our participants.
Scientific American and Insight Cruises also reserve the right, without penalty, to decline to accept any person as a participant, or to require any participant to withdraw from the event at any time, when such action is determined by Insight Cruises staff to be in the best interests of the health, safety, or general welfare of the group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and/or accommodations be refunded, if applicable. Scientific American and Insight Cruises accept no liability for the purchase of non-refundable airline tickets to the cruise departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant.
Dates, schedules, and program details, although provided in good faith based on information available at the time of publication of the flyer(s) or the website, are subject to change and revision.
AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:
The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth (left), the schedule of activities for this event, as well as the terms and conditions of application and participation as set forth in the event brochure and/or these webpages, and recognizes and accepts any risk associated with the event and the conditions, including the refund policy, set forth above. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, and damage to person or property due to the negligent acts or omissions of event staff or others. In consideration of, and as part payment for, the right to participate in the event, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release Scientific American and Insight Cruises and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this event, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of event staff or other related persons or entities. In addition, by registering for this event, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.
BY REGISTERING FOR THE BRIGHT HORIZONS CRUISE, THE PARTICIPANT AGREES TO THE RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER AND THE TERMS AND CONDITIONS HEREIN.
Insight Cruises (CST# 2065380-40)
264 S. Meridith Ave.
Pasadena, CA 91106
TEL: (650) 787-5665
Email: neil@InsightCruises.com
264 S. Meridith Ave., Pasadena, CA 91106 • 650-787-5665 • Copyright 2013 © Insight Cruises • Scientific American is a trademark of Nature America, Inc.
