Bright Horizons 9
Making Your Reservation

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All cruise prices are subject to change until your booking is confirmed. We will notify you of any price change, and await your acceptance, before your reservation is considered “booked” and confirmed. Either party may cancel the booking within 14 days of the initial $400 deposit, with no penalty, for any reason — so long as this cancellation is outside of the final payment deadline of February 15. We’ll send you an email confirmation (if you provide us with your email address) and an itemized invoice (“DEPOSIT AND FINAL PAYMENT CONFIRMATION”) via mail/post within three (3) business days of your deposit. You must return a signed copy of your DEPOSIT AND FINAL PAYMENT CONFIRMATION form within 30 days of booking or your cruise reservation is subject to cancellation. If you do not return this form by the FINAL PAYMENT date, your cruise reservation will automatically be cancelled and cancellation penalties will be assessed. You will be sent reminders via email and by phone before your reservation is cancelled. Passengers typically receive cabin assignments upon booking but these cabin assignments are subject to change.

PAYMENT INFORMATION: Payments may be made by check, money order or major credit card (Visa, Master Card, Discover, Diners Club, or American Express). Checks are to be made payable to Int’l Technology Conferences, in U.S. dollars only, and drawn on a U.S. bank. There is a $25 charge for returned checks.

PRE-CRUISE HOTEL STAYS: Sightsee New York City from our homebase, the Omni Berkshire Hotel. Taxes are not included in the prices below. However, free WIFI internet access plus a daily newspaper of your choice and morning beverage of your choice, both delivered to your room, are all included for our group. Transporation to the Hayden Planetarium, and from Scientific American, will be to/from this hotel.

IDENTIFICATION REQUIREMENTS: A Passport (valid through November 1, 2011) is required. Non-U.S. citizens residing in the United States will need valid Alien Registration (green) cards as well. All others must have valid passports and any required visas when boarding the vessel. All travel documents such as passports, visas, proof of citizenship, etc., that are required for embarkation, disembarkation at the ports of call, and re-entry into the United States are the responsibility of the passenger. Non-U.S. citizens are asked to check with government agencies, embassies or consulates to determine documentary requirements. Please see the MUST READ tab on the ITINERARY page for links to the U.S. State Department’s information on ENTRY/EXIT REQUIREMENTS for U.S. Citizens for countries on our itinerary. You can also find a wealth of information and contact data here. You WILL be denied boarding without proper proof of citizenship and without all necessary visas.
     Along with many thousands of American travelers, we rely on Zierer Visa Service for our visas (we are not affiliated with Zierer, we are simply happy customers).

Bright Horizons PROGRAM CANCELLATIONS and REFUNDS: The Bright Horizons Program fee is subject to the following cancellation fees: $95 if cancelling before December 1, 2010; $195 if cancelling from December 1, 2010 to February 14, 2011; $395 if cancelling between February 15 and March 30, 2011; no refunds offered if cancelling on or after April 1, 2011. All conference cancellation fees, however, can be applied to any future InSight Cruise!

CRUISE CANCELLATIONS, REFUNDS, INSURANCE and CHANGES: Any cancellation or any change of status (or request for a change in status) which relates to your booking must be transmitted, AS SOON AS POSSIBLE, to InSight Cruises in writing. If you have purchased insurance, and there is an unnecessary delay in notifying us of your change in status, your "cancellation date" will be affected and will likely adversely affect your insurance reimbursement.
     From the 14th day after booking, a Cancellation Processing Fee of $95 per person will be assessed (but will be applied towards any future InSight Cruise). Name changes are generally not permitted by the cruiselines. Per person cruise cancellation fees are based on date of receipt of notice to cancel (via in writing or email):

     NOTE: "Departure Date" also incorporates any cruiseline air and/or purchased cruiseline pre-cruise hotel stays. Please understand that there will be no exceptions to our cancellation policy.
     To protect against cancellation penalties, Trip Cancellation & Interruption Insurance is available and strongly recommended. When you book an InSight Cruise, we include one or more trip insurance brochures in with your invoice. We offer three options:
     1) Travel Guard Platinum is best for those with limited health insurance as it’s “First Payer” insurance. This product is ideal for those who rely on Medicare, for instance, or others who do not have healthcare coverage outside the United States. In addition, for those looking for “cancel anytime” coverage, for virtually any reason, Travel Guard’s Platinum insurance offers it. For a 50% premium surcharge, they’ll provide cancel-anytime for-any-reason insurance. However, this insurance does not reimburse 100%. (Cancel Anytime must be purchased within 10 days of your initial deposit.) Please study the details before you’re certain you need this additional coverage. Travel Guard’s Platinum product, M.H. Ross’ Advantage Bridge plan (see just below), and CSA’s Sail Safe (again, see below) will reimburse you 100% for covered reasons — assuming you have insured the full cost of your trip. YOU CAN GET A QUOTE AND PURCHASE THE INSURANCE HERE.
     2) Another company we have very high regard for is M.H. Ross. Read about their Bridge product here: http://InSightCruises.com/pdf/AdvantageBridge.pdf. While they do not offer the advantage of “First Payer” (i.e., you will need to submit any during-the-trip medical expenses to them after you have submitted these expenses to your primary medical insurance carrier), they will reimburse you for your out-of-pocket health expenses plus about two dozen other potential loss items. In our opinion, if you’re under the age of 50, M.H. Ross’s Bridge product is the most cost-effective “trip cancellation and interruption” coverage available and we heartily recommend it. YOU CAN GET A QUOTE AND PURCHASE THE INSURANCE HERE.
     3) For those 70 years of age and older, we highly recommend CSA’s Sail Safe Cruise Program plan: http://InsightCruises.com/pdf/CSA_Plan_Summary.pdf. Unlike the two policies above, CSA Sail Safe is not priced based on your age. The cost of the insurance is based solely on your trip cost. Also, like TravelGuard and M.H. Ross, for about a 50% premium surcharge, they, too, will provide cancel-any-time for-any-reason coverage. CSA’s cancel-any-time-for-any-reason reimburses more than M.H Ross and Travel Guard. However, you must purchase this CSA insurance within 24 hours of booking to add this coverage. YOU CAN GET A QUOTE AND PURCHASE THE INSURANCE HERE.
     NOTE: The products mentioned above are only available to U.S. and Canadian citizens. For those living outside North America we do recommend buying insurance from any local travel agency. All of the above policies waive pre-existing conditions if you purchase the insurance within a certain period of time. Therefore, you will get maximum coverage and benefits if you book this insurance the day you book. Trip Cancellation Insurance payments are not refundable (but sometimes are transferrable).
     A signed Insurance Waiver is due in the InSight Cruises office upon issuance and no later than the final payment date. Your booking is subject to cancellation unless we receive this paperwork.

AIR TICKETS PURCHASED INDEPENDENTLY OF THE CRUISE: We urge you to check airline cancellation penalties before purchasing airline tickets since departure times and flights can change. InSight Cruises accepts no liability for cancellation penalties related to domestic or international airline tickets purchased independently in conjunction with this cruise.

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AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:

The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth (left), the schedule of activities for this event, as well as the terms and conditions of application and participation as set forth in the event brochure and/or these webpages, and recognizes and accepts any risk associated with the event and the conditions, including the refund policy, set forth above. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, and damage to person or property due to the negligent acts or omissions of event staff or others. In consideration of, and as part payment for, the right to participate in the event, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release Scientific American and Insight Cruises and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this event, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of event staff or other related persons or entities. In addition, by registering for this event, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.

BY REGISTERING FOR THE BRIGHT HORIZONS CRUISE, THE PARTICIPANT AGREES TO THE RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER AND THE TERMS AND CONDITIONS HEREIN.